Flagstaff Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Flagstaff Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 928-622-3810 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
Charter buses range in price from $180–$300 per hour, $1,900–$2,800 per day, and $2,100–$3,400 per round-trip. These full-size motorcoaches carry up to 56 passengers, making them ideal for large outings like school field trips to the Lowell Observatory, campus shuttles at NAU, or conferences at High Country Conference Center. Enjoy premium amenities such as reclining seats, climate control, onboard restrooms, and WiFi. For longer journeys to places like Phoenix or Grand Canyon National Park, daily and mileage rates may offer the best value.
How Much Does a Party Bus Rental Cost?
Party bus rentals typically cost $200–$400 per hour in Flagstaff, depending on the size of the vehicle and the duration of your event. Daily rates for party buses range from $2,000–$3,200. These buses are perfect for bachelor and bachelorette parties, birthday celebrations, or nights out visiting local breweries and bars along Historic Route 66. They come equipped with wraparound seating, LED lighting, high-end sound systems, and coolers. For shorter trips within the city, hourly pricing is often most economical, while full-day packages are ideal for extended festivities.
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Call Now: 928-622-3810What Factors Influence Charter Bus Pricing?
The cost of your charter bus rental depends on several variables, including distance traveled, duration, time of year, day of the week, pickup and drop-off locations, vehicle type, and additional fees such as tolls or parking. Understanding each of these factors can help you find ways to save and select the best package for your group’s needs. Our team is always happy to walk you through each aspect to ensure transparent, upfront pricing with no additional charges.
Distance and Duration of Your Trip
How far and how long you travel is the primary factor in pricing. Local trips around Flagstaff, such as shuttles between hotels and Snowbowl Ski Resort, are usually billed hourly, with minimum booking times set between 4–6 hours. For longer excursions, like a weekend retreat to Sedona or multi-day tours across Arizona, we may charge a flat daily rate or base pricing on total miles. Generally, the farther you go and the longer you need the bus, the higher your quote will be.
The Time of Year You’re Traveling
Peak seasons—spring, summer, and fall—see increased demand for charter buses due to school trips, weddings, festivals, and sporting events. During these months, prices tend to be higher and availability more limited. Winter rates may be slightly lower except during major holidays or ski season, when Flagstaff welcomes many tourists. Booking during off-peak periods can help reduce overall costs and secure better vehicle options.
The Day of the Week
Weekends are typically more expensive than weekdays because of higher demand from leisure travelers, weddings, and special events. If your schedule allows, consider planning your trip on a Monday through Thursday to take advantage of reduced rates and greater availability. This is especially relevant for corporate outings, academic shuttles, and other flexible itineraries.
Your Starting and Ending Locations
Where your trip begins and ends affects the final price. If your pickup point is outside Flagstaff or requires the bus to travel a significant distance before or after your main itinerary, you may incur additional mileage fees for “deadhead” time. To minimize extra charges, start and finish your journey within city limits whenever possible. Popular local destinations include Walnut Canyon National Monument, Museum of Northern Arizona, and Thorpe Park.
Your Bus Type and Size
Larger vehicles with luxury features cost more than smaller, standard models. A 56-passenger charter bus with leather seats and entertainment systems will have a higher base rate than a 20-passenger minibus with basic interiors. Select the smallest bus that can comfortably accommodate your group to keep prices low. We offer everything from sprinter vans to full-size coaches to suit any occasion and budget.
Tolls and Parking Fees
While our quotes cover the majority of expenses, they do not include tolls, parking permits, or entrance fees at attractions. These are the responsibility of the customer and should be paid directly during your trip. In Flagstaff, most city parking lots charge $10–$25 for bus access, while venues like NAU and Little America Hotel may require advance reservations for oversized vehicles. Plan ahead and budget accordingly for any stops requiring paid entry.
How Far in Advance You Book
Booking early is one of the easiest ways to save money and secure your preferred bus type. We recommend reserving your charter at least 3–6 months in advance, especially if you’re traveling during peak season or around popular events like the Flagstaff Festival of Science or Art in the Park. Last-minute bookings made within a few weeks of departure will likely face higher rates and limited availability due to increased demand.
Cost-Saving Tips to Consider
There are several strategies you can use to lower the overall cost of your charter bus rental. Split expenses among all passengers to reduce individual contributions, choose smaller vehicles for compact groups, avoid traveling during holidays or busy weekends, and consolidate pickup/drop-off points to minimize extra mileage. Additionally, opt for standard amenities instead of luxury upgrades unless absolutely necessary. Our team is always ready to suggest the most economical solutions tailored to your specific needs.
Get a Quote on Your Bus Rental Today
Ready to find out exactly how much your Flagstaff charter bus rental will cost? Call 928-622-3810 today to speak with a reservation specialist or use our online quote form for instant pricing. We’ll provide a personalized estimate based on your itinerary, passenger count, and amenity preferences. With hundreds of successful trips booked and a reputation for exceptional customer service, we’re here to make group transportation easy, affordable, and stress-free.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Flagstaff, AZ, and across Arizona. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Exploring the Grand Canyon
Ms. Rodriguez is organizing a field trip for her 6th grade class of 22 students. The group will leave Flagstaff at 8:00 AM, spend the day touring Grand Canyon National Park, and return by 5:00 PM. Activities include visiting the visitor center, hiking along the Rim Trail, and participating in a ranger-led educational program. Ms. Rodriguez received a quote of $2,100 for a 25-passenger minibus, averaging about $91 per person. This cost covers transportation, fuel, and time spent waiting while the students explore the park.
Wedding Shuttle in Downtown Flagstaff
Sara is planning her wedding with a ceremony at The Arboretum at Flagstaff and a reception downtown. She expects 75 guests needing transportation between the hotel, ceremony site, and reception venue throughout the evening. To ensure everyone arrives on time and comfortably, Sara books a 56-passenger charter bus running continuous shuttles from 2:00 PM to midnight. The total cost comes to $3,600, which includes multiple stops and late-night service. Divided among her guests, the shuttle adds just $48 each to the wedding budget.
Corporate Retreat in Sedona
An engineering firm is hosting a two-day team-building retreat in Sedona for 30 employees. The itinerary involves departing Flagstaff at 9:00 AM, spending the night at a resort, and returning the next afternoon after workshops and outdoor activities. The company secures a 35-passenger minibus with WiFi and power outlets for $3,700. This package covers round-trip transportation, overnight wait time, and all local transfers during the stay. By choosing a minibus over multiple smaller vehicles, the firm streamlines logistics and reduces per-person expenses.
Senior Outing to Walnut Canyon
A retirement community coordinator arranges a half-day excursion to Walnut Canyon National Monument for 15 residents and 2 staff members. Accessibility is a priority, so they request an ADA-compliant minibus at no extra charge. The group departs mid-morning, tours the cliff dwellings, enjoys a picnic lunch, and returns by 3:00 PM. The 5-hour rental is quoted at $1,050 ($210 per hour), plus $15 for parking at the monument. Total cost for the outing is $1,065.
NAU Athletics Away Game
Northern Arizona University’s women’s basketball team needs transportation to an away game in Prescott. The roster includes 18 players, 4 coaches, and equipment. Departure is scheduled for noon with a same-day return after the evening match. The athletic department books a 40-passenger charter bus with undercarriage storage for $2,300. This ensures ample space for passengers and gear, punctual arrival, and comfortable travel conditions for athletes preparing to compete.
Festival Shuttle Service
The City of Flagstaff is providing free shuttle service for attendees of the annual Blues & Brews Festival at Continental Country Club. Over two days, a 50-passenger charter bus runs continuous loops between designated parking lots, hotels, and the festival grounds from 10:00 AM to 11:00 PM. The city contracts the bus for $4,200, which includes unlimited mileage within city limits and standby time between trips. Offering public transportation reduces traffic congestion and supports local tourism.
Bachelorette Party in Downtown Flagstaff
Emily is organizing a bachelorette party for her best friend with stops at several bars and restaurants along Aspen Avenue and San Francisco Street. The group consists of 12 women who want a fun, comfortable way to celebrate without worrying about parking or designated drivers. Emily reserves a 14-passenger sprinter van from 6:00 PM to 2:00 AM for $1,600. The van features limo-style seating, mood lighting, and a Bluetooth sound system. Split among the bridesmaids, the cost is just $133 each for eight hours of private transportation.
